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MORE CUSTOMER SERVICE SNAFUS

Posted by Tim Bryce on November 9, 2016

BRYCE ON CUSTOMER SERVICE

– Four stories which you will undoubtedly relate to.

(Click for AUDIO VERSION)
To use this segment in a Radio broadcast or Podcast, send TIM a request.

We have all experienced some sort of customer service snafu over the years. I have written about several of them in the past, and just when I think I have seen everything, some knucklehead pulls another screw-up which causes me to shake my head in bewilderment. I have four more installments for your enjoyment.

First, there was Hurricane Hermine which glanced Florida in late August. As I live on the west coast, in the Tampa Bay area, we only received the back-end of the storm. Nonetheless, we experienced a power outage in our area. This is not uncommon for us, and service is normally restored promptly, but this time it was an extended period. As usual, we dutifully called Duke Energy to report the outage, which was answered by computer. We were told the problem had been reported and Duke was working on it. Twelve hours later, service had not been restored and we received no notification of our status.

I then called the company’s customer service and patiently traversed their Voice Mail jail. Only by cleverly doing an end-run on the service did I finally get to talk with a human being. She sounded like a young lady who told us, “We apologize for the inconvenience, but due to the storm, all of our people are out solving the problem, and we thank you for your patience.”

I said, “That’s nice, but what is the status of my local problem?”

She replied, “We apologize for the inconvenience, but due to the storm, all of our people are out solving the problem, and we thank you for your patience.”

I replied, “I do not need your apology, I just want to know if you can tell me anything about my local problem. It’s okay to admit you don’t know.”

Again, she replied, “We apologize for the inconvenience, but due to the storm, all of our people are out solving the problem, and we thank you for your patience.”

In other words, she was working from a script and was not allowed to think or help the customer. I was appalled. Then again, maybe I was still talking with a computer. Oy!

My second story involves my mother who had a fraudulent charge added to her MasterCard bill last November. She contacted the company promptly to explain the error and, theoretically, they would explore and correct the problem. This went on for several months, whereby the charge was removed from her bill but added back on the next month, while accumulating interest charges in the process.

My mother was forced to write several letters to MasterCard along with copies of past bills to show the error. This became so obnoxious that she stopped using the card completely. So much for a cordial relationship.

Her latest bill came in and, lo and behold, the charges were back on. I told her I would call the company on her behalf. I figured cordiality hadn’t gotten her anywhere so I decided a more surly approach was in order. After traversing their Voice Mail jail and properly identifying myself, I asked the clerk why the company perpetuated this fiasco. Of course, she didn’t know why but it was obvious she wasn’t going to solve the problem. I was told to call their fraud department and after traversing their Voice Mail jail once again and properly identifying myself, I spoke with another clerk who claimed she had removed the charge from the bill and any accrued interest. She ended by saying the matter should be resolved in 30 to 90 days, which is what they told my mother originally. I then said loudly to my mother sitting nearby (so the clerk could hear me), “Yes, they said they’ll have this fixed by the next century.”

I received a frosty response from the clerk after that and I’ll be curious to see if the charge is indeed removed from her bill. If so, she intends to destroy the card and kill the account, which she has held for a number of years.

My third story involves an artist friend living in southwest Ohio. He had just completed a piece of artwork on a Thursday and rushed it over to the local UPS store to ship it to New York by Monday. Unfortunately, when he arrived the clerk informed him the truck had already left for the day and his shipment wouldn’t get there until Tuesday, which was unacceptable.

He asked, “Are there any other UPS stores nearby which might be able to take it for me?”

“Maybe,” she replied, “But I do not know the other stores.”

This is when she began to suffer from a bad case of the stupids. My friend pulled out his smart phone and quickly located three other stores. “Here, can you call them for me?” he asked.

“But I don’t know these people,” she claimed.

“Neither do I,” my friend countered, “but you’re the UPS rep here, shouldn’t you try?”

Evidently not, thereby compounding my friend’s problems. Naturally, he went to FedEx who delivered his artwork on time to New York.

My last story involves my local cable operator, Bright House. I had used the company’s cable, ISP, and land line services for a long time. Over the last few months though, I noticed my bill slowly increase to about $170/month. When I received a brochure in the mail from one of their competitors, I called to see what they could offer me. To my surprise, they could lower my monthly bill by $70. Of course, I gave them the okay to proceed.

I then called Bright House to cancel my service. Frankly, the clerk wasn’t interested in why I was leaving. He simply processed the termination order and that was that. I was surprised they couldn’t care less why I was leaving them. You would think they would try to determine my reason for leaving and try to keep me as a customer, but such was not to be.

Lessons Learned

From these experiences, as well as many others, I have learned the following:

1. Such companies are really not concerned about the customer unless it directly involves making money; as to customer problems, forget it.

2. Customer service representatives are not given any authority to solve problems. They only follow scripts and not allowed to think outside the box. As such, they are not resourceful, thereby making them useless. This is why you should always ask for a supervisor or someone higher when reporting a problem.

3. Voice Mail is designed to prohibit customer contact, not improve service. It is intended to frustrate the customer, not solve problems. By creating a frustration factor, companies wear out the customer in order to have them pay the bill as opposed to waiting for a customer service rep who is incapable of helping them.

By the way, anybody remember where the word “Snafu” comes from? It’s an old military term meaning, “Situation Normal, All F***ed Up.” And that pretty much describes the state of customer service in this country.

Also published with The Huffington Post.

Keep the Faith!

Note: All trademarks both marked and unmarked belong to their respective companies.

Tim Bryce is a writer and the Managing Director of M&JB Investment Company (M&JB) of Palm Harbor, Florida and has over 40 years of experience in the management consulting field. He can be reached at timb001@phmainstreet.com

For Tim’s columns, see:   timbryce.com

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Copyright © 2016 by Tim Bryce. All rights reserved.

Also read Tim’s columns in the THE HUFFINGTON POST

NEXT UP:  PRIME TIME MORALITY – Does everything on TV have to be rated “R”?

LAST TIME:  IT’S SHOWTIME!  – The 2016 election is finally here.

Listen to Tim on News Talk Florida (WWBA 820 AM), WZIG-FM (104.1) in Palm Harbor,FL; KIT-AM (1280) in Yakima, Washington “The Morning News” with hosts Dave Ettl & Lance Tormey (weekdays. 6:00-9:00am Pacific). Or tune-in to Tim’s channel on YouTube.

 

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2 Responses to “MORE CUSTOMER SERVICE SNAFUS”

  1. […] TIME:  MORE CUSTOMER SERVICE SNAFUS  – Four stories which you will undoubtedly relate […]

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